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Start Shredding the News

Warning: your security is at stake.
The risk of privileged information getting into the wrong hands is a persistent threat – even in the face of using digital technology and the internet to exchange information. While files and documents can be shared electronically, printed copies are regularly produced and thus easy to obtain.

Document destruction compliance is a growing requirement.
Keeping customer and employee information secure is more than good business — it’s a legal obligation. Legislation concerning privacy is rigid and may be strictly enforced. Organizations that fail to comply may incur stiff penalties. Privacy legislation demands the destruction of confidential information and shredding is the preferred method.

Identity theft: prevention is the key to peace of mind.
Unfortunately, millions of Americans become identity theft victims every year. Identity theft puts your reputation, credit rating, finances and your business at risk. Surprisingly, most of the information is obtained through traditional paper-based sources — not electronic channels.  

Workplace Privacy and Safeguarding Trade Secrets
Your employees produce confidential material or, at least, have access to it. Combine that with your customers’ personal information and your own trade secrets and you are looking at a staggering amount of sensitive data.

Companies in the US claim losses of more than $45 billion annually from the theft of trade secrets. Contrary to what most people think, we all are careless when it comes to documents we print out to proofread or sign and then, not realizing their value to others, casually drop them in the trash. Or, in our desire to be environmentally conscious, we put them in a recycling bin. The result leaves exceptionally valuable material exposed to virtually anyone and everyone.

Shed no tears, shredding will ease your fears.
For small businesses, shredders are readily available at office supply stores, warehouse stores, and most of the larger retail chains that are located everywhere. They are inexpensive and get the job done and, while they may need replacing regularly, your security will be maintained.

Larger businesses can hire professional shredding services to handle the mountains of documents that require processing. These services are licensed, bonded, will shred on site or at a remote location and provide a Certificate of Destruction to comply with the law and calm your nerves. They also work with recycling agencies to help preserve precious natural resources.

Either way, the irony is a constant reminder of the opposing responsibilities of a business. We spend endless hours and countless brain cells creating documents only to be forced to ensure their destruction before they can be used against us.

What to Shred

Although your specific company needs may vary, this is general idea of what to shred.

  • Strategic Reports
  • Budgets
  • Legal contracts
  • Correspondence
  • Payroll information
  • Performance appraisals
  • Applications
  • Disciplinary reports
  • Promotions and commendations
  • Medical records
  • Treatment programs
  • New product information
  • Formulas, product plans and test results
  • Specification drawings
  • Payroll statements
  • Budget schedules
  • Supplier information
  • Customer lists
  • Operations Manuals
  • Training information
  • Activity sheets
  • Contracts
  • General Service information
  • Health and safety issues
  • Appraisals, product testing, etc.
  • Supplier records
  • Supplier specifications
  • Supplier purchase orders
  • Supplier confidential information
  • Corporate records
  • Sales and Marketing
  • Customer lists and contracts
  • Strategies
  • Advertising
  • Activity sheets
  • Training information
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